![]() Each employee in the organisation is valued and is unique members who are encouraged to give their best productivity by being regular and punctual. These rules and regulations can be framed under attendance policy. In order to ensure regular working it is necessary to lay down rules and regulations which are followed within the organisation to maintain regularity. In some companies absenteeism and tardiness is considered as two different things but in other companies these 2 terms are used interchangeably.Įffective working in any organisation depends upon punctuality, sincerity and regular working of the employees and to a certain extent on employee attendance. With enlarged company in order to deal with employees issues, time and attendance policy is needed. Introduction of attendance policy: Attendance policy template is needed in an organisation when the employee frequent absence and tardiness is causing disturbance in the business. 9+ Attendance Warning Letter Templates 1.Employee Time and Attendance Policy and Procedure in realtime Ensure the person gets the message of warning and record the letter information. The final step after you have drafted and printed out the official letter is to provide the letter to the concerned person. If you are satisfied with the draft you have made, then you can proceed to print the letter. Step 6: Provide the Letter to the Individual ![]() Keep in mind that an attendance warning letter is an official document so there should not be any sign of recklessness. Then check to see if the document has any missing information. Check and cross-check the document if there are any sort of mistakes such as grammatical or spelling. After you have completed writing it, proofread it thoroughly. Step 5: ProofreadĬlose the letter with a salutation. After that explain what the consequences of such would be if not corrected. Tell the person how many days the person has been absent and the limit the person had to be actually absent. You need to explain the issue that has been raised by the person. ![]() Why are you writing a warning letter? The body of the letter should be able to explain this to the receiver. In other words, you cannot use the phrase ‘To whom it may concern.’ Step 4: Specify the Problem Keep in mind to address the person by his or her full name. After that provide a short subject line specifying what the letter is about. Provide the name, the address of the organization and the full contact details. When you start to write the letter, the first thing you need to include is the details of the sender. In the case that the verbal warning does not have any effect, you can proceed to write the letter. After that, provide the person with some time. Also, mention to the person the consequences of not taking any corrective measure. Tell the person about the problem and communicate the steps that the person needs to take to solve the problem. If the case is serious enough, then provide a verbal warning to the person first. Step 2: Provide a Verbal Warningīefore getting to writing the warning letter, you need to talk with the person. Only proceed to consider writing the letter if the case is serious enough. On the other hand, if the person has been absent for more than a week but with valid reason such as a medical emergency, then also the person need a warning letter. ![]() For instance, if the person has not attended the institution for just two or three days, he or she does not need to be issued a warning letter. Not every issue is serious enough to issue a warning letter. Attendance Warning Letter Template in DOCĦ Steps on How to Write an Attendance Warning Letter Step 1: Consider the Issueīefore starting to write the letter right away, consider the issue first. Student Attendance Warning Letter Template Sample Attendance Warning Letter Template 6 Steps on How to Write an Attendance Warning Letter.
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